About the project

We are looking for a motivated professional to join our PTF/UTF team in MN RAN NM PTF as the Operations Specialist / Project Coordinator / Project Specialist. As part of our team, you will be providing operational, assistant and administrative support to our R&D Tribe located in Wroclaw, Bangalore, Ulm and Manila.

Responsibilities 

  • Team Communication channels maintenance and creation, including newsletters, yammer posts, announcements, official comms, site-level campaigns based on the given information/input etc, distribution of news & documents
  • Ordering office accessories, equipment, licences (iBuy), spending planning support, seating place arrangements, office equipment inventory
  • Preparation of the list of laboratory related OPEX/CAPEX spent in 4Budget based on the input from technical experts, maintenance of the items in 4Budget for the PTF/UTF team, ordering lab HW in iBuy based on the approved list, maintenance of OneLab items belonging to our tribe
  • Maintenance of the working time tracking entries for the whole tribe in HP PPM, administration of HP PPM for the tribe
  • Development and maintainance of our SharePoint community and other communication forums
  • Preparation and consolidation of metrics and reports, including Power BI reports
  • Organization of business trips, travel support, ad hoc travel changes on short notice, verification of Concur expense claims of employees, support for the employees how to fill the expense claims
  • Preparation of presentations and materials for meetings and events based on given information as required
  • Competence Development coordination, promoting/proritizing trainings in Learning Portal, tracking and annoucing Learning Index for the whole Tribe and inside the development teams
  • Preparation of mails and documents based on given information/input as required
  • Coordinating activities among multiple individuals, teams, departments
  • Schedule/calendar management, meetings organisation and recording
  • Coordination and support for special events
  • Building relationship with assistants of other Development Units to share information, facilitate meetings & communications
  • Being up to date with activities in TC Wroclaw and promotion of the interesting/related events/activities to the team members

Requirements 

  • Excellent/Fluent spoken and written English skills
  • Good interpersonal & social skills, good presentation skills
  • Advanced knowledge of MS Office (PowerPoint, Excel, Word, Outlook, Office 365), Power BI
  • Fast and accurate with good attention to details, able to work with minimum supervision
  • Responsible, proactive, well organized, commited, result-oriented, with a “can-do” attitude
  • Effective and open communication
  • Ability to work in a multicultural global environment

 

Please be informed that we reserve ourselves the right to contact only with selected candidates.

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Operations Specialist

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